Cancellation of National Nuclear Security Administration (NNSA) Business Operating Procedures (BOPs) where the Office of Partnership and Acquisition Services (NA-PAS) is the Office of Primary Interest (OPI)

Department of Energy National Nuclear Security Administration Washington, DC 20585 February 10, 2025 MEMORANDUM FOR CANCELLATION OF NNSA DIRECTIVES FROM: PETER RODRIK ASSOCIATE ADMINISTRATOR FOR PARTNERSHIP AND ACQUISITION SERVICES TO: JOSE R. BERRIOS PROGRAM MANAGER, DIRECTIVES IMMEDIATE OFFICE OF THE ADMINISTRATOR SUBJECT: Cancellation of National Nuclear Security Administration (NNSA) Business Operating Procedures (BOPs) where the Office of Partnership and Acquisition Services (NA- PAS) is the Office of Primary Interest (OPI). BACKGROUND: In accordance with NNSA SD 251.1C, Directives Management, all NNSA directives must be reviewed and recertified for relevancy every five years. NA-PAS has reviewed the following directives and determined that they should be cancelled: • BOP 540.1, Requests to Defense Contracting Audit Agency (DCAA) for Audit of M&O Contractor Subcontractors. Issued July 28, 2004. • BOP 540.2, Deviation to DEAR 970.1504, Contract Pricing, and Associated 970.5215 Clauses. Issued January 10, 2005. • BOP 540.3, Class Deviations to FAR and DEAR. Issued May 8, 2007. • BOP 541.1, Admin Chg. 1, Contracting Authorities. Issued October 22, 2013. • BOP 580.1, Vehicle Utilization/Trip Log Book. Issued May 9, 2006. Justification for cancellations are listed in the attached chart. SENSITIVITIES: None. POLICY IMPACT: Cancellation of NA-PAS BOPs would eliminate unnecessary NNSA Directives. URGENCY: None. APPROVE: DISAPPROVE: NEEDS DISCUSSION: DATE: 1 Review of Directives where the Office of Primary Interest (OPI) is NNSA Office of Partnership and Acquisition Services (NA-PAS) February 5, 2025 BOPs ID Title Issued PAS Recommendation BOP 540.1 Requests to Defense Contracting Audit Agency (DCAA) for Audit of M&O Contractor Subcontractors Jul 28, 2004 PAS recommends cancellation without replacement. August annual audit call data not used as DCAA does audit planning in May. MOU/MOA is between DOE and DCAA. No major changes forecasted for MOU as it is only getting updated since it is old. Subcontract audit process has not changed since the change from a Cooperative Audit Strategy to an Independent Audit Strategy where DCAA can self-initiate incurred cost audits per the MOU. M&O subcontract audits typically part of larger incurred cost audits for these large contractors. Similar to other audits, DCAA coordinates with the Pricing Branch for its participation in the incurred cost audits. BOP 540.2 Deviation to DEAR 970.1504, Contract Pricing, and Associated 970.5215 Clauses Jan 10, 2005 PAS recommends cancellation without replacement. BOP elements have not been used recently or are separately covered under separate deviations or NAPs. BOP 540.3 Class Deviations to FAR and DEAR May 8, 2007 PAS recommends cancellation without replacement. SharePoint has listing of M&O Deviations (note these are not in STRIPES); for Other than M&O, STRIPES captures issued deviations; therefore, if we do not need to maintain in a policy document, PAS recommends cancellation without replacement. BOP 541.1 Admin Chg 1 Contracting Authorities Oct 22, 2013 PAS recommends cancellation without replacement. Our NNSA model has been in place for quite some time, therefore, the roles and responsibilities have been in https://directives.nnsa.doe.gov/bop/bop-0540-001 https://directives.nnsa.doe.gov/bop/bop-0540-001 https://directives.nnsa.doe.gov/bop/bop-0540-002 https://directives.nnsa.doe.gov/bop/bop-0540-002 https://directives.nnsa.doe.gov/bop/bop-0540-003 https://directives.nnsa.doe.gov/bop/bop-0541-001-adm-chg1 2 place and codified in Delegations. PAS suggests cancellation with no replacement as the outdated information may cause confusion. BOP 580.1 Vehicle Utilization/Trip Log Book May 9, 2006 PAS recommends cancellation without replacement. https://directives.nnsa.doe.gov/bop/bop-0580-001 APPROVE: J.B DISAPPROVE: NEEDS DISCUSSION: DATE: 3/27/25 2025-03-26T15:04:13-0700 Peter D. Rodrik